Glossary/index of the IOM3 CMS

Click on a topic to view help tips on that area, or browse through the page below.

This page was last updated on 28 January 2016. If you need help with anything not listed here please contact Richard Cooper.

Abstract

Access settings

Article image

Authoring information

Categories

Comment settings

Disable/enable rich-text

Downloadable documents

Formatting preview

Image sizes

Input format

Log message

Menu settings

Meta tags

Preview mode

Published by/content owner (microsite)

Publishing options

Special interest category (publish to microsite)

Title

URL path (alias) settings

wysiwyg view toggle

 

Links to external sites and other IOM3 site pages open in a new window

 

Summary (formerly "abstract")

This will appear under your article title in lists (such as http://www.iom3.org/news and in the news and features boxes on http://www.iom3.org/iron-and-steel-society). As it is therefore most users' first taste of your content, you are strongly advised to keep it short and snappy (no more than 40 words), ensure it contains key words which you want search engines to pick up on, and is enticing enough to make users want to click on your title to read more.

If you don't enter a bespoke summary, the system will create one automatically from the initial words of the main body text of your article, ending only when it finds a full stop. (This means the summary won't end mid-sentence or mid-word as in some systems, but it also means that summaries can get very long if you haven't used a full stop by a reasonable point.) As web writing guidelines generally recommend that the first paragraph of an article be able to stand alone as an introduction, a well-written first paragraph will work perfectly as a summary and vice-versa - but a poorly-written one will result in a poor summary. 

Your summary will automatically become the meta description tag for the web page displaying your article unless you alter the description using meta tags.

back to top

 

Access settings

Select who should be able to access your content:

Public - available to all users
Member - available only to IOM3 members
Microsite board/committee member - available only to members of the board/committee of the microsite which publishes (owns) this content, selected under Published by. For example, a document published by 'British Composites Society' with access set to 'microsite board/committee member' will only be accessible to board/committee members of the British Composites Society. Warning! Setting access to microsite member and not selecting a microsite owner will result in the content being publicly available.

Note re downloadable documents: access settings only apply to the main content type you are creating/editing (i.e. news article, event, basic page etc). Documents/files attached using the attach documents widget are technically public because these access settings are not inherited by those files. If the parent content is restricted, it is very unlikely that non-privileged users will be able to access your attached documents because they won't know their URLs, but if you wish to make your documents completely secure give them a password within the original application such as Word or Excel first before uploading.

back to top

 

Article image

An image uploaded to this section will be displayed in the top right hand corner of your article. Images display at a maximum resolution of 250 pixels along either plane; if your original image is larger it will be scaled down to fit, but if it is smaller the original size will be retained. Aspect ratios are unchanged either way.

The image will also appear as a thumbnail to the left of the summary in news/features lists e.g. see the Materials World news page.

Try not to use large image files; good results can be obtained with files as small as 20k. To reduce a large file quickly, try using the free website Free Image Optimizer or download the excellent free image editing software Irfanview.

See also: Image sizes

back to top

 

Authoring information

Authored by: enter the name of the person who wrote this content. This field has an autocomplete function so that if you are entering the name of someone who has authored content before, typing the first few letters of their name will bring them up in a list.

Authored on: the date can be set to any time in the past. Leaving this field blank will default to now.

back to top

 

Categories

Tick as many subject category boxes as are relevant to your content. This ensures that users searching for content under specific categories can find it. IOM3 members are also able to receive email alerts whenever content is added which matches their preferred interest areas, so categorising your content accurately ensures it will be broadcast to those users quickly and directly. 

The categories are not intended as a comprehensive list of all materials-related subjects, but instead represent the disciplines embraced by the Institute's technical communities. If you feel a category should be added please contact Nuna Staniaszek and it will be considered for a future update.

Categorising content by subject does not usually influence where your content appears on the website; for details on how to do this see Special interest category (Published to microsite).

back to top

 

Comment settings

Most content types have the option of allowing comments. Depending on the type of content, this will either default to Disabled or Read/Write.

  • Disabled - No comments allowed, any comments already added will no longer be visible
  • Read only - No new comments allowed, any comments already added will remain visible
  • Read/Write - New comments can be added.

 

back to top

 

 

Disable/enable rich-text

 

See wysiwyg view toggle

back to top

 

Downloadable documents aka document attach

Use this module to attach documents (e.g. Word forms, PDF event flyers etc) to your content. The attachment(s) will be listed in a table at the bottom of your content with their original filename including file extension, and the file size. Therefore, before uploading your document please ensure it has a helpful filename e.g. 'April mining event flyer', 'Membership application form'.

  • To attach new documents click 'add a new file' and upload using the 'browse' button.
  • To delete existing attached documents tick 'delete' against the relevant document.
  • To stop existing documents appearing on your content without deleting them, untick 'list' against the relevant document.
  • To reorder documents click the "cross" symbol to the left of the files and drag into the desired order.

Note re downloadable documents: access settings only apply to the main content type you are creating/editing (i.e. news article, event, basic page etc). Documents/files attached using the attach documents widget are technically public because these access settings are not inherited by those files. If the parent content is restricted, it is very unlikely that non-privileged users will be able to access your attached documents because they won't know their URLs, but if you wish to make your documents completely secure give them a password within the original application such as Word or Excel first before uploading.

 

back to top

 

Image sizes

TBC.

Note: Try not to use large image files; good results can be obtained with files as small as 20k. To reduce a large file quickly, try using the free website Free Image Optimizer or download the excellent free image editing software Irfanview.

back to top

 

Input format

Generally no longer applies. "Standard input format" is the default for fields which give an input format option and this should enable all relevant markup e.g. tables. You can also choose "plain text" which can be helpful in certain circumstances as this won't apply any formatting at all.

back to top

 

Revision information (formerly log message)

When you are editing an existing piece of content, type a few words here to describe the edits you made, e.g. 'changed date', 'corrected formatting'. This both acts as a reminder to you of what you did if you have to edit it again in future, and helps other editors and admins to understand what you altered. Your revision note shows up alongside the revision in the content's list of revisions.

back to top

 

Menu settings

Controls where the content item appears in site menus. Only available to admin users. If you wish for an item of content to appear in a menu please contact Richard Cooper.

back to top

 

Meta tags

Allows you to edit the meta description and keywords tags of your content. If you don't edit these, the summary of your content item (or date and short description in the case of events) will be used as your meta description and the tags will be formed from the subject categories you tag it with.

More information on meta tags can be found at http://searchenginewatch.com/2167931 and http://en.wikipedia.org/wiki/Meta_tag

back to top

 

Preview mode

All content types have a 'preview' button beside the 'submit'/'save' button. This will give a basic view of your content in both "teaser" (summary) and "full" form. When first creating content NEVER click the blue page title in the preview as this will actually redirect you away from the page and you will lose your content! You may prefer to submit your content as unpublished if you wish to review it before making it public. This can also be useful if you wish to submit content for review by a colleague before putting it live, although note that microsite editors cannot view unpublished content created by anyone except fellow editors of their own microsite. (IOM3 staff editors can all see each others' unpublished content.)

back to top

 

Published by

Choose here which microsite 'owns' the content you are creating. If you are the editor/manager of one or more microsites in particular, only the microsite(s) you belong to will be selectable. If you are a recruiter, organisation owner or event manager with no microsite membership, you will only be able to create content in the main IOM3 site branding - this is the "None" option in the drop-down. Users with admin rights are able to publish content by any microsite. In the event that you can see more than one microsite in this list, you will only be able to select one in any case.

If you are making your content access-restricted to members of the board/committee of a particular microsite, make sure you remember to select the correct microsite here. Failing to select any microsite at all (i.e. "None", if you have this option) will mean your "restricted" content will be publicly accessible.

back to top

 

Publishing options

Control the status of your content item. You may not see all of these options, depending on your user rights.

  • Published - if this is ticked, your content will be visible to those who have the rights to see it (see access settings). If this is unticked, it will not be visible to anyone except yourself and admin users.
  • Promoted to front page - ticking this field flags this content as being featured in some way - it will affect each type of content differently.
  • Sticky at top of lists - ticking this forces the content to appear at the top of content lists - particularly useful for forum posts and other dynamic content types such as news or events which you wish to keep in a prominent position in a list which would otherwise automatically push out older content as time goes by.
  • Send out this revision as a content alert - ticking this box will mean that users who have chosen to receive email alerts whenever content of interest to them is updated will receive an email bringing your update to their attention. In order therefore not to inundate these users with emails about minor updates (e.g. correcting a typo, altering formatting etc) you are advised to only tick it if your edit is a substantial change to existing content. You may also wish to leave it unticked if you have just created the first draft of something and expect to review it before making it public, otherwise again those users will receive a link to your content and possibly visit it before you've finished revising it.

 

back to top
 

 

 

Publish to

 

This is a full list of all microsites on the IOM3 website, including technical groups and local societies as well as IOM3 activities. Generally please restrict yourself to technical groups only, unless you're a site administrator. Please note that this function is designed to enable you to get your content on all relevant sections of the site, not to 'spam' every possible microsite! 

Please do NOT publish any content to local society sites or IOM3 activities without their express permission.

back to top

 

Title

The title of your news item, event, document etc doubles up as the web page title. Some SEO guidelines recommend using key words in page titles in order for search engines to correctly understand and categorise your content and so achieve effective search results, especially in combination with the usage of the same key words in your meta tags and the body text itself. That said, you are strongly advised to use titles which are user-friendly and descriptive, and when writing news and feature articles to avoid journalistic puns and ambiguity.

The automatic URL alias is also created from the title, by stripping out common words from it such as 'and' or 'of' and using only the first 128 characters. 

back to top


 

URL path (alias) settings

Creating a new content item for the first time will by default give it an automatic "friendly" URL alias (web address) based on the first 128 characters of the title of your content. This will be prefixed by the name of your microsite (if any), then the content type e.g. /news/ for news items, /event/ for events and so on, and then in news, events and features the date. The part of the URL based on your page title will have common words such as 'and' or 'of' removed. Admin users can set the URL alias to whatever they choose subject to their preference being available (note, please do not include the leading / ). Note you can no longer create short URLs by initially creating your content with a brief title and then updating the title - now if you update the title the URL will also update accordingly and the old URL will be deleted, so only update your page titles when absolutely necessary. 

If the automatic URL system discovers that your URL is already in use, it will add a number to the end of the alias to effectively create a unique one.

If you require a content item to have additional URL aliases, for example because the existing one is too long, is non-user friendly or is needed for a specific stats-tracking campaign, please contact Richard Cooper with the existing URL of your page and your preferred alias. Technically a redirect will then be created rather than an alias as this is better for SEO.

 

back to top

 

Wysiwyg view toggle

Beneath all free-text entry fields which give rich-text or wysiwyg formatting options is a link saying either 'disable rich-text' or 'enable rich-text' depending on which view you are using at the time. Simply click the link to toggle between the rich-text and plain-text views. 

Currently in the event content type, you may find you only see the plain text version of the main event description field; if you don't know how to edit HTML, see this page for help.

back to top

 

Formatting preview

Paragraph

Paragraph bold

Paragraph italics

Paragraph underline (generally avoid as it can be mistaken for a link)

Link

Heading 2

Heading 3

Heading 4

Heading 5
Heading 6
Special container
  • bullet points. 
  • bullet points. Note that you have to use bullet points from the main toolbar and then highlight them and add the "square bulleted" style from the "styles" drop-down to get the bullets to actually show up on the front end.

 

  1. Numbering
  2. Numbering
  3. Numbering

back o top

Anything missing from this page? Send a suggestion or query to Richard Cooper.