The 11 commandments of IOM3 site editing

There are only a handful of really important things to remember when editing the IOM3 site! Here is a brief overview by IOM3 Web & New Media Development Manager Richard Cooper. Click on an item for full details.

See also: glossary/index of IOM3 CMS terms

Anywhere you see an “edit” link on a page, you have the ability to edit that page.

There are different “content types” for different types of content.

Be careful unticking “published”, especially for static pages.

Avoid “delete”.

Changing the title creates a new URL.

If you see HTML code, DON'T PANIC.

NEVER paste text direct from Microsoft Word.

Only tick “send out as a content alert” for important revisions.

Please observe the two main style points on dates and "IOM3".

Use a modern browser like Firefox or Chrome.

Always categorise your content.

Anywhere you see an “edit” link on a page, you have the ability to edit that page.

Click the “edit” tab and you will be presented with the “submit form” for that page where you can edit the content. Simply make your edits and click “submit” at the bottom of the form to put your changes live. If you can’t see an “edit” link, you can’t edit that content. Microsite editors please note that some content that appears on your site, such as news and events, is nonetheless not editable by you as it was created by other editors. If you need anything editing or removing that you can’t edit, please contact Richard.

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Use a modern browser like Firefox or Chrome.

Avoid old versions of any browser. By preference use the latest version of Mozilla Firefox or Google Chrome. The new website thankfully works better in Internet Explorer than the old website did.

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Please observe the two main style points on dates and "IOM3".

There are only TWO style points IOM3 is really fussy about:

  • If you’re ever referring to the Institute on the site, please remember we are The Institute of Materials, Minerals and Mining or IOM3 - not “IOMMM” or “IoM³” and certainly not "IOM".
  • When writing dates, please don’t use “the”, “of”, commas or ordinals, e.g. say simply “31 March 2015” not “Tuesday, the 31st of March, 2015”.

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Only tick “send out as a content alert” for important revisions.

This box appears near the bottom of all content submit forms, although is actually only effective for dynamic content types such as news, events and features. If you make a change to any published event, news article or feature with this box ticked, site users who are interested in that content may receive an email saying it has been updated. Thus if you are only making minor edits to something, always untick “send out as a content alert” before clicking “submit”, otherwise the website users could end up being sent lots of emails.

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NEVER paste text direct from Microsoft Word.

Copying text from Word and pasting this into the CMS will bring with it a massive amount of otherwise invisible formatting which can make your page look horrible. Thankfully the new CMS has a much improved "paste from Word" function - you'll find it in the rich-text toolbar (circled right). Copy the text from your Word document, click the icon, paste into the pop-up window that pops up, click "OK" and your Word text will appear in your web page devoid of Microsoft formatting.

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If you see HTML code, DON'T PANIC.

Underneath certain fields on submit forms is a link labelled "disable rich-text" or "enable rich-tect". This link simply toggles between showing you the "rich text" version of the field (i.e. with a "WYSIWYG" or "rich text" toolbar at the top, similar to applications like MS Word) and the "plain text" version, which shows you the HTML code. If you see the code version but don't know HTML, simply click "enable rich-text" to switch back to the rich text version and get your toolbar back.

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Changing the title of content will give it a new URL.

When you create an event, news article etc, the URL is partly made up of the content's title (with certain common words such as and, of and the stripped out). If you go back and edit the content and change the title, the URL will update accordingly. The original URL will however still work. (This is an update made in April 2016.) 

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Avoid “delete”.

While you have the ability to delete your content, this should almost never be used, as (a) that content cannot be retrieved and (b) users who have bookmarked the deleted page will get a "page not found" error the next time they go there. So you are strongly advised to steer clear of the “delete” button if you see this at the bottom of a content submit forms. To stop the public viewing something, untick the “published” box instead.

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Be careful unticking “published”, especially for static pages.

At the bottom of submit forms for some users is a box saying “published”. If this is ticked, the content is live. If unticked, only you (as the author of the content) and admins can view it. The unpublished setting is useful for making edits to content and seeing how it looks without letting anyone else see it (you can also use "preview" which is better on the new site than the old one). But if you do untick the published box, that page won’t be visible to normal visitors. This is OK as long as you're making quick edits, but don't forget to tick it again at the end of your editing session, or site visitors will be unable to view it.

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There are different “content types” for different types of content.

  • There are static pages such as a microsite home page or contacts page that always live in one place;
  • there are dynamic content types such as events and news articles which are created once and edited in a single place but can be made to appear in multiple places around the site simultaneously using the "publish to" option;
  • there are static page elements such as the welcome box on a microsite home page which live only within that one page and nowhere else;
  • there are dynamic page elements called banners which can be made to appear on multiple pages, and can be edited within their parent page(s) or separately;
  • there are dynamic page elements called list boxes which automatically show lists of news, events, features, jobs etc which you can't edit (you can only edit the individual items listed in them).

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Always categorise your content.

When creating events, news articles and features always select the appropriate subject categories from "Material" and "Sector". This ensures your content appears in relevant searches and is sent out to users who have subscribed to those categories within their content alerts.

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