Oil & Gas Division (formerly Petroleum & Drilling Engineering Division) Mission Statement
This document presents the structure and modus operandi for the Oil and Gas Division.
REMIT and SCOPE
The Oil and Gas Division is one of twenty two Divisions, Societies and Groups that represent the technical interests of the Institute. The Division interests cover all technical, educational, research and professional considerations relating to upstream oil and gas activities. These interests include associated equipment design and manufacture and cover the complete life cycle from exploration through production and abandonment.
Oil and gas are vital to society. Oil keeps our world moving: it lubricates all manner of machinery and provides the fuel for transportation by land, sea and air: while gas is providing a bridge to a lower carbon society. Oil and gas both provide power, heat, cooling and feedstock for petro chemical plants to make many base materials. The Oil and Gas Division seeks to encourage and support the maximum economic recovery of oil and gas without harm to persons or damage to the environment and thereby the Division directly contributes to sustainable development.
The role of the Division is to further the following three key objectives for the benefit of the public:-
The representation of upstream oil and gas activities.
Externally the Division promotes and represents the sciences, technologies and practices involved in upstream oil and gas on behalf of the Institute. The Division encourages individuals with an interest in upstream oil and gas to join the Institute. The Division establishes links with relevant National and International bodies in Industry, Government and Academia to promote professional activities for public benefit. Internally the Division promotes the sciences, technologies and practices involved in upstream oil and gas providing a focus within the Institute for members interested in this area. The Division advises the Institute and deals with policy issues on any matters concerning upstream oil and gas. The Division influences the development and implementation of Institute policies to meet the needs of the public.
The strategy of the Division is to achieve the three key objectives defined above by supporting existing Institute activities and addressing any gaps. Specifically the Division:-
- maintains and builds relationships with relevant Local Societies, in particular the Mining Institute of Scotland (MIS), to provide a globally accessible technical programme, awards, accreditation, scholarships, education and industrial visits.
- builds and maintains working relationships with other Divisions and local societies within the Institute through active participation in the International Minerals and Mining Association (IMMa), Industry Technology and Policy Board (ITPB) and the Institute Council. The Division directly accesses support services within the Institute as required.
- builds and maintains working relationships with key academic Institutions with interests in the Sector, in particular: The Robert Gordon University, St. Andrews University, Aberdeen University and Heriot Watt University, to further education and recruitment. This includes accreditation of programmes.
- builds and maintains working relationships with key equipment manufacturers, service providers and operators in the Sector through engagement of key personnel in the Division Board, networking and the promotion of relevant services; including the accreditation of development programmes.
- builds and maintains working relationships with kindred external learned societies through joint activities facilitated by members who actively participate in both this Institute and the kindred Society, specifically: the Society of Petroleum Engineers, the Energy Institute and Institute of Corrosion Engineers.
- develops relevant website and publication based activities offered by the Institute as information and marketing tools to retain and increase membership.
- contributes an upstream oil and gas view to Institute responses to Government and the media.
- advises the Institute on recipients of Institute Awards relevant to the upstream oil and gas sector.
- organises recruitment events with the Institute.
- communicates and consults with members on issues of relevance to the Sector
- develops and maintains a programme of activities and training materials to support and enhance the “Continuing Professional Development” of members in this Sector.
- develops offerings for younger members, technicians and students.
- actively supports the Institute initiatives to encourage women in engineering.
BOARD STRUCTURE AND RESPONSIBILITIES
A Board representative of the geographical distribution and main areas of interest of the Division, including the interfaces specified above, is established and maintained. The Board functions as a team and is led by a Chair elected by the members to serve as per Institute practice. The Chair is supported by a Vice Chair and the Honorary Past Chair. The Chair and Vice Chair maintain and issue the core Division documents including: this document, Board meeting agendas, Board minutes, strategic plan, annual plan and the annual report. The Honorary Past Chair has an advisory role recognised by the Board in all areas, including: governance, strategy and Institute matters. Advice from the Honorary Past Chair shall be given full consideration appropriate to the experience of this role. The Board appoint Board members to represent the Division as required, including: IMMa representative, webmaster and a Younger Members representative. Role assignment is reviewed each November, excluding the Chair, and there are no age criteria for any role. Board members are co-opted until the Board deems that a representative body has been formed. Thereafter the Board will be maintained as per Institute practice.
The Board maintains a long term plan defining targets and strategic initiatives, this plan is refreshed in June each year. The Board agrees an annual plan, aligned with the long term plan, in November each year. Each Board member takes responsibility for delivery of agreed activities such that the workload is shared as evenly as possible across all Board members. Board documents are posted on the Institute website.
The Board Chair organises a minimum of two Board meetings per year with a quorum of 50% of the Board members. If the Chair is not available the Vice Chair leads the meeting. If neither the Chair or Vice Chair are available then the attending Board members will nominate one member to chair the meeting. The meeting Chair submits the draft minutes and any associated documents to the Board Chair for circulation and approval. Any Board member may call for a vote on any issue, all votes are carried by a simple majority at a Board meeting with the meeting Chair holding a casting vote if required, Board members may vote by proxy if they are unable to attend a Board meeting. Changes to the structure and modus operandi require a vote.
Agreed by the Oil and Gas Division Board at the Board meeting on the 14th June 2016.