Notice of Extraordinary General Meeting on 10 July

6 Jun 2018

Notice is hereby given that in accordance with the Bye-Laws, an Extraordinary General Meeting of the Institute of Materials, Minerals and Mining will be held on Tuesday 10 July 2018 at 297 Euston Road, London NW1 3AD. This meeting will immediately follow the Institute's AGM 2018 with an expected start time of 3.15pm.

The agenda is as follows:

  • Welcome and introduction by the President.
  • Consideration of a special resolution to amend the Institute's Bye-Laws, as recommended by Council.
  • Confirmation of vote provided by all corporate members

By order of the Council

Dr B A Rickinson, Chief Executive

March 2018



  • All members of the Institute may attend the Extraordinary General Meeting.
  • Corporate members (Honorary Fellows, Fellows, Professional Members, Associate Members and Technician Members) may vote on all matters.
  • Members eligible to vote may appoint a proxy to vote on their behalf.
  • A prospectus giving full details of the resolution and the proposed changes to the Bye-Laws and Regulations will be sent by post to all corporate members.
  • The prospectus includes a proxy voting form which needs to be returned to the Institute by 10am on 29 June 2018.

A copy of the prospectus and information about the process of governance change can be viewed on the Governance Change page.

A special session has been arranged prior to the EGM to clarify any questions relating to the EGM resolution and documentation. This will take place at 11.30am on the day of the EGM, with member registration and coffee available from 10.30am.

Please advise us in writing by 29 June 2018 if you will be attending the EGM and of any questions you wish to raise. Send any correspondence to EGM arrangements, IOM3, 297 Euston Road, London NW1 3AD.

Explanation of Bye-Laws terminology:

In response to comments from members regarding the use of the masculine pronoun throughout the revised Bye-Laws, we were advised that Royal Charters and Bye-Laws are written according to English Law and that continues to use what, in general use, appears masculine to cover both sexes. This is not the Institute's choice but is consistent with the requirements of legal language. The history of the terminology develops from "mankind" which refers to all of humanity.  We were advised that any change to this legal framework would result in the documents being declined.