You can also download a PDF of these terms & conditions from the link at the bottom of the page.

Definitions

1. In these conditions the building means that comprising 1 Carlton House Terrace, London SW1Y 5DB. The hired premises means the room(s) in the building hired to the hirer.
2. The owner means the Institute of Materials, Minerals and Mining.
3. The hirer means the person or company/organisation named as such on the booking request form.
4. Facilities mean the service, which the owner may agree to provide under the hire agreement.
5. The agreement means the agreement made between the owner and the hirer for the hire of the room(s) and provision of the services.

Hire

Gives the hirer, subject to the conditions of the owner, the right for the hirer and all persons duly authorised by it to use the room(s) for the hire period for the sole purpose of the function. The owner agrees to provide the services.

There is no intention on the part of the owner or the hirer to create a tenancy of any sort by entering into this agreement. The use of 1 Carlton House Terrace facilities does not signify support or association with any outside organisation involved in the event.

All applications must be confirmed in writing, by completing the booking form.

Payment

In the event of a function being cancelled, the owner reserves the right to apply the following cancellation charges:

• Seven days or less – 100% of room hire charges.
• Within 14 days or less – 50% of room hire charges.

Due to its location, function and related security considerations, in extraordinary circumstances it may be necessary
for the owner to cancel or offer an alternative date to the hirer up to one month in advance of the function. In the unlikely event of this happening, any deposit will be refunded if a suitable new date cannot be found.

Provision of information

The hirer shall, at least seven working days prior to the commencement of the hire period, provide the owner with:

• A seating plan.
• A detailed programme of the function.
• A list of services to be provided by the owner under the hire agreement.
• A list of participants attending.

Termination by the owner

The owner reserves the right to vet/reject a function if it does not comply with the Institute’s aims or contravenes the lease of the building.

Hirer's obligation

It is the hirer’s obligation to acquaint itself and to comply with all restrictions imposed by authorities and laid down by the owner. It is forbidden to remove any artifacts from the building, or attach anything to the walls or damage the structural work in any form.

To make a booking or to arrange a visit to view our facilities

Please contact Julie Williams on +44 (0)20 7451 7353, or use our contact form selecting the "Venue hire" category.

Downloads

Click on the link below to download a PDF of these terms & conditions.